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Mini Guide for Coaches

 

Camp Directors and Clinic Directors have special privileges.  In order to make use of these privileges, you must login. 

 

SEE THE ROSTER OF CAMPERS

You can see a list of everyone who has successfully registered for a Camp, Clinic or Event in the current season (in pretty much real-time) on the BC website by navigating to:

SCHEDULES->Choose Camp/Clinic/Event->{choose Camp/Clinic or Event} then choose YOUR Camp/Clinic or Event. 

SCHEDULES > Select Roster to see all the kids that are actively registered.

 

HOW TO EMAIL CAMPERS ON ROSTER

SCHEDULES->Choose Camp/Clinic/Event->{choose Camp/Clinic or Event} then choose YOUR Camp/Clinic or Event. 

SCHEDULES > Select Roster to see all the kids that are actively registered.

ROSTER SCREEN > Go to Options (to the right of the camp name) Select Sign In

ENTER Your EMAIL ADDRESS and PASSWORD

Go to OPTIONS > Select Email Team

 

SEE IF YOUR COACHES AND VOLUNTEERS ARE REGISTERED

You can see a list of Coaches and Volunteers who has successfully registered in the Coaches Program in the current season (real-time) on the SBC website by navigating to:

SCHEDULES->Choose Camp/Clinic/Event-> Choose Coaches List > then Select 2018 Registered Coaches

SCHEDULES > Select Roster to see all the Coaches and Volunteers are actively registered

Note: All your Coaches and Volunteers MUST be registered prior to Camp Start

 

Outside Vendors Must have Insurance

  1. Camp/Clinic Director must get from the vendor an Accord 25 certificate naming Booster Club of Smithown, Inc. as additional insured.
  2. This must be submitted to the SBC Board Member Camp/Clinic Director for approval.

 

GET A REPORT OF WHO HAS REGISTERED WITH T-SHIRT SIZES...

  1. Login and go to admin -> Members -> Registration System.  IF YOU DO NOT SEE THE admin OPTION AT THE TOP OF THE WINDOW, EMAIL webmaster@smithtownboosterclub.com to be granted security access.
  2. Choose your camp from the list (so it's highlighted)
  3. Click Download from the menu on the right
  4. Under "Download Registration Data", go to the field labeled "Choose Report" and choose the "T-Shirt" report from the list
  5. Go to the bottom of the page and click the button "Download Report"
  6. A report will be downloaded that has your roster with sizes for each registrant.  (Note that the file may be loaded to the download section of your browser by default.  See the Help on your browser to find the file.)  Excel will automatically be launched (if you have it) when you choose the file.
     

If you are the "Coach" of a Camp or Clinic, you will additionally have the ability to:

  • Post messages to your page
  • Send emails to everyone who has registered for your camp or clinic.